First, go to Company Settings > Data Management > HR system integration > Connect.

If you’re already connected — there is nothing to do! Feel free to jump to ‘Configure your HRIS field import into Ledgy’

1) In your settings, go to integrations and click Manage Service Users

2) Create a new Service User and save the Service User ID and Token

3) Back in your settings, go to Permission Groups and select Create Group.

4) Name the group, then, in the Group members section, choose Select people by condition and select Select people.

5) In the Select people by condition pop-up, delete the existing condition and add the Service User previously created in the dropdown menu for Add Specific Employees then click Apply.

6) Finish the initial creation of the Group by selecting Create. If a pop-up appears, Confirm the creation of the group.

7) Under People's Data, edit the data that can be accessed by choosing Select people by condition and selecting Edit.

a.) Click Select by Condition

b.) Click Edit

c.) Lifecycle Status = Employed, Hired, Terminated

8) Under People's Data add the following permissions.

9) Click Apply and Save.

Sign in using your HiBob Service User ID and HiBob Token, and hit the Submit button.

You need to configure the fields before initiating sync. Hit ‘Configure’ to open up the modal below. You are able to change the configuration later and at any future point.

2.1. Stakeholder identifier should be a unique identifier and the value should exist for all employees in HRIS. In HiBob's case, the identifier can be “Work email” or "Employee number”.

2.2. Stakeholder email: Choose which employee field to map to Ledgy’s primary email.

2.3. Additional fields to import allow you to optionally import any of the following fields:

2.4. Hover over the “❓ Some basic stakeholder fields” to see the default fields mapped from HRIS into Ledgy

2.5. If there are additional fields you wish to map to Ledgy from your HRIS, please click the link to reach out to support and request new HR field mappings via chat.

2.6. You can add "Sync if" conditions to specify which employees to sync in Ledgy.

⚠️ Note: filters are additive, meaning that stakeholders must match all conditions for a rule to apply to them. You can use ‘OR’ conditions to select multiple values for a given filter. For example: you may want to sync employees across multiple countries, and of multiple groups.

Once you have setup the configuration, you can sync stakeholders. Hit ‘sync’ to preview stakeholders that will be created or updated in Ledgy.

First, go to Company Settings > Data Management > HR system integration > Connect.

If you’re already connected — there is nothing to do! Feel free to jump to ‘Configure your HRIS field import into Ledgy’

1) In your settings, go to integrations and click Manage Service Users

2) Create a new Service User and save the Service User ID and Token

3) Back in your settings, go to Permission Groups and select Create Group.

4) Name the group, then, in the Group members section, choose Select people by condition and select Edit.

5) In the Select people by condition pop-up, delete the existing condition and add the Service User previously created in the dropdown menu for Add Specific Employees then click Apply.

6) Finish the initial creation of the Group by selecting Create. If a pop-up appears, Confirm the creation of the group.

7) Under People's Data, edit the data that can be accessed by choosing Select people by condition and selecting Edit.

a.) Click Select by Condition

b.) Click Edit

c.) Lifecycle Status = Employed, Hired, Terminated

8) Under People's Data add the following permissions.

9) Click Apply and Save.

Sign in using your HiBob Service User ID and HiBob Token, and hit the Submit button.

You need to configure the fields before initiating sync. Hit ‘Configure’ to open up the modal below. You are able to change the configuration later and at any future point.

2.1. Stakeholder identifier should be a unique identifier and the value should exist for all employees in HRIS. In HiBob's case, the identifier can be “Work email” or "Employee number”.

2.2. Stakeholder email: Choose which employee field to map to Ledgy’s primary email.

2.3. Additional fields to import allow you to optionally import any of the following fields:

2.4. Hover over the “❓ Some basic stakeholder fields” to see the default fields mapped from HRIS into Ledgy

2.5. If there are additional fields you wish to map to Ledgy from your HRIS, please click the link to reach out to support and request new HR field mappings via chat.

2.6. You can add "Sync if" conditions to specify which employees to sync in Ledgy.

⚠️ Note: filters are additive, meaning that stakeholders must match all conditions for a rule to apply to them. You can use ‘OR’ conditions to select multiple values for a given filter. For example: you may want to sync employees across multiple countries, and of multiple groups.

2.7. Update your stakeholders:

Once you have setup the configuration, you can sync stakeholders. Hit ‘sync’ to preview stakeholders that will be created or updated in Ledgy.

By default, we now map more data from your HRIS into Ledgy, and you can select from optional fields to also map into Ledgy.

For fields that are not supported by default by your HRIS, please follow FAQ for “How do I setup HR field mappings from my HRIS into Ledgy?”, to request the field mapping via support chat. You can then map the field mapping into a Ledgy custom field.

Oh no! Possible reason:

If this issue cannot be resolved by changing the Service User permission or by adding the missing field via a custom field (see FAQ for “How do I setup HR field mappings from my HRIS into Ledgy?”) - you can manually input field value in Ledgy for a Stakeholder, or via bulk excel.

Simply skip the step in the linking process, and reach out to support via the in-app chat bubble to request more HR field mappings. Once added, you will see the HR field mapping appear in the configure screen - ready to be mapped to the Ledgy custom fields created.

Ledgy stakeholder custom fields are company-wide fields that you create in Ledgy. They exist on each stakeholder. Now, you can create your own HR field mappings (see above) and sync them into Ledgy custom fields.

They can be used as variables for document templating and in reports, as grid columns, and as “group by” options for your stakeholders in Ledgy, and more.

Ledgy requires a Stakeholder identifier to match existing stakeholders in Ledgy with employees in HRIS. If no identifiers exist in Ledgy and the names do not match 100% between your HRIS platform and Ledgy, then duplicates may be created in Ledgy in the syncing process.

If you have created your stakeholders without your HRIS platform in your Ledgy account and now wish to connect your HRIS platform, please follow the steps to ensure that the sync doesn't create duplicate stakeholders.

Update your stakeholders:

Correct mapping:

Now you can sync Ledgy with your HRIS platform, and we will not create any duplicates!

You can still use the Data Management page to manage your stakeholder’s custom fields.

When syncing Ledgy with your HRIS, terminated employees are not automatically recognised as terminated by Ledgy. Thus, if not specified otherwise, Ledgy will prompt you to create or update them.

There are different options for managing the terminated employees: