Stakeholder tags

Status tags help streamline new employee onboarding & leaver off-boarding processes.

Support Team avatar
Written by Support Team
Updated over a week ago

Overview

Stakeholder status tags flag the core actions & tasks to onboard or off-board employee stakeholders. They remind admins to complete each workflow in a timely way. For onboarding, this ends with inviting the stakeholder to Ledgy (either through a signature request, or invite only). For off-boarding, this ends with publishing any terminated grants of the leaving stakeholder.

We have 2 categories of stakeholder status tag in Ledgy: “New” and “Leaver”.


“New”: Onboarding tag

How it works

1. Onboarding with Stakeholder Tags: Grant & Signature Invite

2. Onboarding with Stakeholder Tags: Share Issuance & Invite

Tag:

New

New - issued

Tag removed - no tag

What

Stakeholder is newly added in Ledgy

Does not have grants or shares issued

On the grant & issuance pages, the stakeholder appears in the dropdown list under ‘new - not issued’

Once the new stakeholder is issued grants or shares, it’s time to publish & invite the stakeholder to Ledgy.

Grants can be in draft or published

On the grant & issuance pages, the stakeholder now appears in ‘All stakeholders’.

Great! You’ve issued transactions, and published, and now you’ve invited your stakeholder to Ledgy

Core onboarding tasks are complete.

How it’s created

Stakeholders can be created via:

(1) HRIS sync

(2) Stakeholder page

> Bulk import

> In-app

Add grants / shares:

> In-app

> Excel import

Invite stakeholders either in the publish step; from the signatures page (if a document template is used), or via the stakeholders page.

Example cases:

New employee created via HRIS sync, has grants & documents to sign

  1. Employee is created in Ledgy - given New tag and is visible under ‘new stakeholders - not issued’

  2. Employee is granted through bulk excel granting - gets the New - issued tag and not visible under ‘new stakeholders - not issued’

  3. Employee is sent option grant letter signature draft & invited to Ledgy - the status tag is removed

New investor manually added in Ledgy, has share issuance only & no document

  1. Investor is created in Ledgy - given new tag and is visible under ‘new stakeholders - not issued’

  2. Investor is issued shares - has New - issued tag and is visible under ‘new stakeholders - not issued’

  3. Investor is invited to Ledgy - the status tag is removed

New legal entity manually added in Ledgy

  1. Legal entity is created in Ledgy - no status tag


“Leaver”: Off-boarding tag

Note: requires HRIS set-up and use of the offboarding feature

How it works

3. Offboarding with Stakeholder Tags: Terminations

Tag:

Leaver

Leaver - grants terminated not published

Tag removed - no tag

What

Stakeholder receives a valid termination date from a HR system sync

On the stakeholder page offboarding feature, the stakeholder appears in the bulk offboard modal dropdown under ‘Leavers’

Once the stakeholder’s grants have been terminated in the offboarding flow - it’s time to publish the terminations

Now, the stakeholder does not appear in the ‘Leavers’ section of the offboard modal.

Nice! The stakeholder had a Leaver tag and has been off-boarded and either:

>The stakeholder’s termination amount is 0, or

> The stakeholder’s termination amount is positive, however, their termination transactions have been published

Core offboarding tasks are complete.

How it’s created

Sync termination date from:

(1) HRIS sync (’termination date’ is a default mapped field)

Terminate grants via the in-app ‘Offboarding’ flow

Publish the termination transactions for the off-boarded stakeholder, or the stakeholder has been off-boarded but had 0 grants to terminate (so, 0 terminations to publish)

Example cases:

Leaver employee via HRIS sync, has options to terminate, published

  1. Termination date is added to Stakeholder upon HRIS sync - given leaver tag and is visible under ‘offboard stakeholders → leaver’

  2. Employee is off-boarded: options are terminated - given Leaver - grants terminated not published tag & is not visible under ‘offboard stakeholders → leaver’

  3. Termination transactions are published — employee has no status tag

Leaver employee via HRIS sync, has options to terminate, but publishing is delayed

  1. Termination date is added to Stakeholder upon HRIS sync - given leaver tag and is visible under ‘offboard stakeholders → leaver’

  2. Employee is off-boarded: options are terminated - given Leaver - grants terminated not published tag indefinitely & stakeholder is not visible under ‘offboard stakeholders → leaver’

Leaver employee via HRIS sync, is fully vested and has no termination grants

  1. Termination date is added to Stakeholder upon HRIS sync - given leaver tag and is visible under ‘offboard stakeholders → leaver’

  2. Employee is off-boarded: no terminations; admin opens exercise window. Employee is no longer visible under ‘offboard stakeholders → leaver’ & has no status tag


More Info

  1. If you decide to not use each workflow, you can manually remove the tag but not manually re-add it for that workflow. E.g. during the onboarding workflow: if you don’t plan to send invites, the 'new' tag can be manually removed from the stakeholder, and it cannot be manually re-added.

    • If the stakeholder is later given a termination date, the 'Leaver' tag will still apply.

  2. The ‘New - issued’ step only applies to stakeholders that are issued grants or shares, and not to stakeholders that receive other types of transactions. To remove the ‘New’ tag, simply invite the stakeholder to Ledgy.

  3. The tags only apply to natural stakeholders, and not legal entities.

  4. The tags will not appear on excel exports, but they can be used in-app: to “sort by” on the grid; and “filter by” from the company dashboard card.

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