Setting up automation rules puts your grants on autopilot. On the one hand, it enables the automatic creation of grants when certain rules apply. On the other hand, stakeholders can be selected from the overview, and then the grants can be generated in one go.
How can grants be automated?
Automated granting upon HRIS sync
If a rule is enabled for HRIS sync
An HRIS sync is run
Then, the employees who match the conditions will receive grants according to the rule
By bulk granting
On the stakeholder page, stakeholders can be bulk-selected
At "Equity Plans" > Grants > “Add grant” it is possible to run rules manually for those stakeholders
The two ways of defining granting rules
A fixed amount
Percentage of salary
The value of the grant will be calculated based on a percentage of their salary (synced from your HRIS)
Usually, the percentages are different by department/team and seniority (all stakeholder fields synced from your HRIS)
In order to calculate the grant amount, it is necessary also to provide a share price to be used for the calculations:
grant value = salary * percentage
grant amount = grant value / share price
or in another way
grant amount = percentage of salary / share price
How to create granting rules
Go to Compay Settings > Data Management > Add automation rule
Give the rule a name
Define which stakeholders it applies to (i.e. set up filters by stakeholder custom fields, e.g. department, seniority, etc. and employment fields- filters are additive, meaning that stakeholders must match all conditions for a rule to apply to them)
Define which plan the grant should come from
Define the grant
Decide if the rule should be applied automatically upon HRIS sync
✅ If enabled, run HRIS sync (you can see in the preview which stakeholders will receive grants)
⛔ If disabled, you can still run all rules manually to bulk grant to stakeholders from the stakeholders list
Once a rule has been applied, there will be draft transactions and, if applicable, draft grant documents & signatures (depending on the plan presets)
The admin now has the opportunity to review those changes before publishing them
Required access rights
For simple access rights: Admin or Owner
For custom access rights:
To set up the workflow rules in settings:
data management settings+
view employee equity distribution+
view documents and signatures+
has ALL stakeholder access
To bulk grant from the stakeholder page:
data management settings+ **
manage** employee equity distribution+ **
manage** documents and signatures+
has ALL stakeholder access
Fractional shares are currently not supported. You can still use the automated granting feature. However, our calculation does not produce fractional grant amounts. We always round to the closest integer.
Multiple currencies for salaries (we currently treat everything submitted in the salary field per the company’s defined base currency in Ledgy)
Custom pay periods other than annual or monthly (other pay_period values will result in no grant for said stakeholder) - an unset pay period will still default to annual
Currently, there is no validation for filters in place, meaning users are responsible for making sure filters make sense together. For example, there is nothing preventing you from setting multiple filter value conditions on the same field (e.g.
department must be “sales”then add another filter
department must be “CX”), which would lead to no results.
Rippling (support of fields dependent on when the customer created the API token)
*These HRIS are supported but only work if users have their salary input in HRIS as an annual salary.
Why don't you take the latest share price from the cap table when I set up a granting rule by salary percentage?
There are use cases where you want a different share price than your latest share price from your cap table. We’d also give you the option to create multiple rules with different share prices.