Introduction
Need to update your cap table quickly? Ledgy's bulk import feature lets you efficiently add multiple transactions at once. This guide covers everything you need to know about importing convertible loans, share issuances, transfers, employee grants, and equity settlements - helping you maintain an accurate and up-to-date cap table with minimal effort.
What do you need to do before using the importer?
Add all of your stakeholders on the Stakeholders page
Gather the documents for convertible loans, transfers, share issuances, and/or employee grants
Where can you find the bulk import file?
Go to Ownership > Transactions, and at the top, select the Import button
How to use the importer?
Select and download the template (double-check that you select the correct template from the dropdown list)
Add your data and remove the example row
Upload the file back to Ledgy and click Import now
What types of transactions can you bulk import?
Convertible loans
Formatting tips:
Date needs to be in the European format (DD.MM.YYYY)
The stakeholder names have to match the stakeholder names in Ledgy
Use dots for decimals in numbers
Discount and interest have to be entered without the % sign
After you have imported the convertible loans, you can convert them into shares:
manually
in bulk, by referencing them in the Share increase template
Share issuance (financing round, investments...)
If a new share is created and granted to a stakeholder, you can import that with this importer. Specifically, this template helps you import:
all financing rounds
one-off investments
conversions of existing convertible loans to shares
Formatting tips:
1. Date needs to be in the European format (e.g. DD.MM.YYYY)
2. The stakeholder names have to match the stakeholder names in Ledgy
3. Use dots for decimals in numbers
4. Share class has to match an existing share class in Ledgy
5. If you're converting a convertible loan, enter the already discounted price into the Share price column.
Transfers
This template can import transfers of existing shares between two stakeholders.
Specifically, this template helps you import:
Selling and purchasing of shares from one stakeholder to another
Selling or purchasing from the company Treasury to another stakeholder
Formatting tips:
1. Date needs to be in the European format (e.g. DD.MM.YYYY)
2. The stakeholder names have to match the stakeholder names in Ledgy
3. Use dots for decimals in numbers
4. Share class has to match an existing share class in Ledgy
Employee grants
This template can import options, phantoms, and warrants that come from the same pool.
Specifically, this template helps you import:
Grant details and vesting schedule
Documents, by specifying their exact name in the column 'Document names'
Formatting tips:
Date needs to be in the European format (e.g. DD.MM.YYYY)
The stakeholder names have to match the stakeholder names in Ledgy
Use dots for decimals in numbers
Equity settlement
This template can import equity settlements of your grants.
Specify which grant should be equity settled when and how many from which stakeholder by filling out the mandatory fields:
Date
Stakeholder name
Number of shares
Converted from transaction ID
Note: You will find the transaction ID on the left-side of the transaction in the Transactions page
Formatting tips:
Date needs to be in the European format (e.g. DD.MM.YYYY)
The stakeholder names have to match the stakeholder names in Ledgy
Use dots for decimals in numbers
Terminations
This template can import terminations of your grants. Specify which grant should be terminated by filling out the mandatory fields in the template. The termination template is straightforward and doesn't include vesting schedules, making it simpler to complete than other bulk import templates.
Key columns:
Grant transaction number: Enter the transaction sequence number of the grant you're terminating. You will find the transaction ID on the left-side of the transaction in the Transactions page. This is the grant sequence number, not the stakeholder ID.
Termination action type: Enter "Cancellation" for this field. This is the most common termination action type. In rare cases, you might use "Conversion" if you're converting the terminated shares to different shares during the termination process.
Return shares to pool: Enter "Yes" or "No" to indicate whether the terminated shares should return to your available share pool. Choose "yes" if you want these shares to become available for future grants, or "no" if you want to retire them.
Document names: You can attach relevant termination documents by entering the document name in this field. Make sure the document already exists in your Ledgy account before referencing it in the template.
Formatting tips:
Date needs to be in the European format (e.g. DD.MM.YYYY)
The stakeholder names have to match the stakeholder names in Ledgy
Use dots for decimals in numbers
Termination action type should usually be "cancellation"
FAQs
Which values can I enter in the column "Vesting on" and "Vesting rounding"?
The values for the column "Vesting on" are:
First day of the month
Last day of the month
Start date
Grant date
Note: If you choose "Grant date", the "Vesting start date" must be empty!
The values for the column "Vesting rounding" are:
down
up
nearest