Creating the Template
A notice of exercise usually contains the stakeholder’s details, the date of the exercise, the share price and the amount exercised.
To create a template that can automatically fill in the information on Ledgy, you can use the following variables:
Date of the exercise:
Amount of grants being exercised:
Amount payable by the stakeholder to exercise the grants:
If there are more variables in your document template, make sure to have a look at our extensive list of available variables for Ledgy to replace automatically.
A notice of exercise template could look similar to this:
Download a Notice of Exercise template.
Using the Template
Once you have created and populated your template with Ledgy's variables, you can use it in Ledgy’s workflow automation.
Upload the template on Ledgy’s Templates page. Then, go to the Equity plans > Add plan > Documents & signatures and use the dropdown to find the Template.
Go to the Equity plans > Grants page, find the grants that need to be exercised, and click on the "two arrows" icon.
You can also hover over the grant, click the Three Dot Menu on the right-hand side and click "Exercise Options".
Alternatively, go to the Ownership > Transactions page, find the grants that need to be exercised (you may use the search bar on the top left to help you filter for the correct transactions), hover over the granting transaction, click the Three Dot Menu on the right-hand side and click Exercise options
On the "Exercise Options" window that will pop up, fill in the exercise information needed, click on Documents & signatures and turn on the toggle Create transaction documents for templating (you may also activate the toggle for Prepare signature requests for template documents if you'd like to create a signature request for the generated document)
Note: If you have already created the exercise transaction, hover over it and click on the Three Dot Menu > Create documents from templates
By following these steps, the corresponding document will be automatically generated, formatted to PDF, and attached to the exercise transaction.