Intro
What is templating & signing automation?
Template workflow automation is available for transaction and stakeholder documents.
First, add a template with variables, and Ledgy will automatically populate the variables with data from the transaction and stakeholder.
Then, send the generated document for e-signing through Ledgy — and store the completed document in Ledgy’s Data Room. The document is also attached to the transaction.
Examples of transaction documents:
Grants: Stock Option Grant
Exercising: Notice of Exercise
Share Issuance: Share Certificate
Transfers: Stock Transfer Agreements
See guides on how to create option, phantom, stock, or warrant grants, exercising, and share certificate documents.
Examples of stakeholder documents:
Step by step
Manage templates
Create templates & add signature requirements
On Documents → Signatures page
Open Company signature settings and choose a signature provider. Ledgy supports DocuSign, Ledgy native, and Skribble providers.
On Documents → Templates page
Select Upload template → add a word.docx file → give the template a name. Create your template file using variables.
Add signatory settings. Note: signatory settings are defined per template. Choose whether the involved stakeholder should be a signatory for the template.
DocuSign: add multiple signers (optional: witnessing) and set the signing order. Based on the signing order, each signer will be asked to sign once the preceding signer has completed signing.
Ledgy & Skribble: add multiple signers. Signers will be asked to sign at the same time.
Ledgy & Skribble users can add multiple signatories & choose if the involved stakeholder should sign or not.
Update templates
Template properties can be edited at any time. These include:
Template file (must be word.docx)*
Template name*
Signatories
*required
Template property changes will impact all documents generated after saving the template changes, and not impact documents generated before.
Create documents
Automatically generate documents in bulk (plan presets)
Add templates on plan presets and automate the process of creating (i) many grants, and (ii) relevant documents — in bulk.
When creating a plan or editing plan presets:
Select the templates for Grants and Exercises. Multiple templates can be added.
Choose whether to enable the ‘Create documents from template’ and ‘Prepare signature requests’ checkbox. If enabled, document templates created from future grants issued from this plan will be available automatically in the Signatures page, ready to send out.
Optionally, upload and attach plan documents on the plan.
If templates are set on a preset, the usage indicator will be green on the Templates page and show which plan the template is set on.
Note: all plan presets can be edited at any point.
For more on bulk importing transactions, click here.
For more on plan presets, click here.
Automatically generate documents on a single transaction
When adding a transaction (grant, share issuance, exercise, transfer):
Select the templates for the transaction. Multiple templates can be added.
Choose whether to enable the ‘Create documents from template’ and ‘Prepare signature requests’ checkbox. If enabled, document templates created from transaction will be available automatically in the Signatures page.
Optionally, upload and attach plan documents on the plan.
If templates are set on a single transaction only, the usage indicator will stay red on the Templates page.
FAQ
How do I create a Stakeholder template?
Stakeholder templates are also uploaded and managed from the Templates page. Simply use Ledgy’s stakeholder variables → add the word.docx file → define the Template properties.
On the Templates page, select ‘Create from template’ and fill in the details. Note: stakeholders are not default signatories — add the stakeholder as a signatory on the template setting if the stakeholder should sign the document.
How do I create a document if the transaction has been created?
Click on the three dot menu on the right-hand side and select Create document from template to open the edit transaction screen. Optionally, select Prepare signature request.
The output document will be attached to the transaction.
How do I use regional variable formats on my templates?
Ledgy supports English (UK), French (FR), and German (DE) format template variables for dates and numbers (including currency).
Note that English (UK) is the default setting.
Change the setting on 'Documents' -> 'Templates' page -> 'Template region settings'.
Note that the updated settings will apply to all documents created from the template, after the setting is saved. There are no changes required to the actual template.
English (UK) format:
Currency: £1,234,567.89
Number: 1,234,567.89
Date: 03 Apr 2024
French (FR) format:
Currency: 1 234 567,89 €
Number: 1 234 567,89
Date: 03 avr. 2024
German (DE) format:
Currency: 1.234.567,89 €
Number: 1.234.567,89
Date: 03. Apr. 2024
