When you continue from a locked report, Ledgy must keep every row of the locked report so that your opening balance still equals what you reported. If a row from the locked report no longer exists in today's data, Ledgy shows it with the locked numbers as opening balance and 0 as closing balance. The most common reasons are:

If you exported to Excel with groups expanded, blank cells under group header rows (for example a blank Cost centre) are part of the export layout, not extra data.

This is the reversal of a row that no longer exists, plus its replacement. Example: you locked December 2025. In January you corrected a 2025 cost centre movement from UK to DE. In the January report, the UK row reverses its locked balance (opening 1,000, closing 0, period −1,000) and the DE row starts from 0 (opening 0, closing 1,100, period +1,100). Together the period expense is +100, which is the January expense. The total expense is correct; it is only split across two rows.

Not on their own. In the first period after the change, the row reverses the locked balance. From the next period on, it shows 0 for opening balance, closing balance and period expense. Because each locked report keeps all its rows, the zero row is carried into every later period that continues from it. The zero rows do not change your totals.

You cannot delete single rows from a report. You have these options:

To avoid new zero rows: do not edit or rename cost centre movements that a locked report already uses. Add a new movement with a new start date instead (see Cost Centre Movements). Correct grants by editing them rather than deleting and creating them again.

Ledgy does not show out-of-period adjustments as separate rows or columns. They are included in the period expense of each row. To find them, generate the same period as a Custom period and compare its opening balance with the opening balance of the report you continued from the locked report. The difference per row is the effect of the changes made after locking.

Check that you selected Continue from locked report and the right locked report. With a Custom period, Ledgy recalculates the opening balance from today's data, so it changes when past data changes. Also check that the opening balance date is the day after the locked closing date.

The list only shows locked reports that:

No. Locked reports cannot be edited or renamed, and there is no unlock action. If you need a different version, generate the period again and lock it under a new name. You can keep both versions, or delete the old one.

Users with Manage access to Financial reports (in the role's Reporting permissions) can lock, delete and restore locked reports. Users with View access can open Locked history, open locked reports and export them.

Yes. Ledgy always locks the full report for the period with all plans, grants and stakeholders, even if you filtered the report on screen. It saves the selected report types as they are at the moment you lock.

Yes. The opening balance still comes from the locked report, and the effect of the new settings is included in the new period's expense. Ledgy shows the warning "The settings differ from the locked report settings" so you can check this is intended. Click Load locked report settings to go back to the locked settings.

Yes, if you report on all of them. A month-end, quarter-end and year-end report can share the same closing date, but they have different opening balance dates, so their period expense is different. Generate and lock each period you need, and continue each chain from its own locked report.

You have two options:

No. Each locked report keeps its own numbers, so reports you locked later are not affected. You just can no longer select the deleted report as an opening balance. You can restore it from Recently deleted for up to 90 days.