Once you're happy with the numbers in your financial reports, you can save an immutable version of a period by locking it. A locked report stores the report output for the selected report types at the time of locking, so later changes to the underlying data in Ledgy do not change that locked version. You can also use a locked report as the starting point for your next reporting period. When you do, retroactive data changes are automatically trued up in the new period as out-of-period adjustments.
How it works
1. Lock your report
On the report page, click "Lock Report", give your report a name, and select the report types you want to lock.
2. Use it for your next report period
When generating a new report period, you can optionally choose to use a locked report for the opening balance. This will use the locked report's closing balance as the opening balance for the new report, ensuring you start from the exact same numbers. Please note that locked reports cannot be used for the closing balance - this will always be generated from the latest transaction data.
3. Find locked reports in Report History
If you ever want to revisit a past locked report, you can find it in Reporting > Financial > Locked history. Clicking a report here will reproduce the report, pulling from the saved values instead of the latest transaction data.
Quick guides
Deleting locked reports
1. Navigate to Reporting in the left-hand menu, select Financial, then click Locked history in the top-right corner.
2. Within Locked history, locate the reports you would like to delete.
3. Tick the box next to each relevant report to select it.
4. Click Delete at the bottom of the page to delete the report(s).
Selecting a different locked report for your opening balance
1. Navigate to Reporting in the left-hand menu, select Financial, then click Generate next to the report type you need (IFRS 2, FRS 102 or ASC 718).
2. In the Report period section, select Continue from locked report.
Note: You can only choose a previous locked report if at least one locked report already exists. If this is the first report you are locking, there will not be a previous locked report to select yet.
3. In the Opening balance date dropdown, select the locked report you would like to use for your opening balance. Scroll up to view all available locked reports and choose the one you need. The green checkmark shows which locked report is selected for the opening balance.
4. Complete the remaining parameters in the other sections as applicable.
5. Click Generate report.
FAQ
Can locked reports be edited?
No. Locked reports are stored securely and cannot be edited. If you need a different version, you can generate the same period again and lock it with a different name, or delete the old locked report and create a new one.
Does locking a report for a month cover all plans?
Yes. Locking a report stores the full report output for the selected report types for that period as it exists at the moment you lock it. Later changes to grants, valuations, or other underlying data do not change that locked version.
Who can lock or unlock reports?
Any user with Edit access to Reports can lock a report. Ledgy does not have a separate unlock action. If you need to change a locked period, you can delete the old locked report if it is no longer needed and lock a new version, or keep the existing one and lock another version with a different name.
Do I need separate quarterly or YTD reports?
Yes. If you need monthly, quarterly, or annual/YTD reporting, you should generate and lock each required period separately. A month-end, quarter-end, and year-end report can share the same closing date, but they have different opening balance dates, so the in-period numbers are not interchangeable.
Does deleting a locked report affect later periods?
No. Deleting one locked report does not automatically delete later locked reports. If you want to preserve the original version, you can also regenerate the same period, give it a different name, and keep both versions.
How should I handle year-end adjustments or a new share price?
If you regenerate an earlier period such as December after adding backdated transactions or a new valuation, the regenerated report will reflect those changes. To avoid double-counting in later reporting, re-lock the revised December report and then use that revised locked report as the opening balance for your next period or YTD report.
Any practical tips for consistency?
To keep reporting consistent, we recommend locking the Expense and Disclosure reports together for the same period and using clear report names that make the period and version easy to identify.
Where can I see out-of-period adjustments?
When a locked report is used and there are underlying data changes that would have resulted in a different opening balance, this difference is baked into the new period's expense numbers at the tranche level. You can reconcile differences by reviewing the tranche-level details, however Ledgy does not provide direct identification of these adjustments at this time.