Introduction
The Document Auditor automatically compares your equity documents with your transactions to ensure data integrity across your cap table. It identifies missing links, spots inconsistencies, and verifies proper document sharing - all from a single dashboard.
This feature helps you maintain accurate records by highlighting documents that should be linked to transactions, finding transactions without documentation, and detecting mismatches between document data and transaction details. The result is greater confidence in your equity data and simplified compliance verification.
Benefits
The Document Auditor helps you maintain accurate equity documentation by:
Finding missing links: Quickly identify documents that should be linked to transactions but aren't, and transactions missing supporting documents.
Spotting inconsistencies: Detect mismatches between your document data and transaction data before they become problems.
Ensuring privacy: Verify documents are only shared with the correct stakeholders, preventing compliance and privacy issues.
Saving time: Manage document-transaction relationships in bulk from a single dashboard.
This powerful feature automatically checks all your documents against transactions, providing comprehensive verification that increases trust in your equity data.
How to access document auditing features
Ledgy's document auditing capabilities are available at different levels depending on your plan:
Launch or Growth Plans
No access to document data extraction or auditing features
Scale Plan
Document data extraction, extracted data visible in document sidebar
Basic document auditing features for individual documents
Enterprise Plan
All capabilities mentioned under Scale Plan
Full Document Auditor dashboard with bulk document auditing features:
How does document data extraction work in Ledgy?
Ledgy automatically extracts structured data from your equity documents. This extracted information is visible in each document's sidebar and powers several helpful features:
Document sidebar information
When you open any document in Ledgy, you'll see extracted data in the sidebar such as:
Document type (grant, equity settlement, etc.)
Stakeholder name
Transaction amount
Date
Other relevant document details
This extracted data helps you quickly verify document information without manually reviewing each file.
Data room enhancements
The document data extraction also improves your experience in the data room by:
Displaying the document type (extracted from the document)
Having an additional default Stakeholder name column which you can compare against the stakeholder(s) the document is shared with in the Sharing column.
Having the ability to add other extracted data columns to customise your view.
Enabling search by document type or document stakeholder name (e.g., show all "grant" documents or find all documents for "Tom").
Basic document auditing features
For individual documents, you can now:
See suggested transaction links: When viewing a document, Ledgy will suggest transactions that match the document's extracted data but aren't currently linked
Identify potential mismatches: Ledgy highlights when a document is linked to a transaction but the extracted data doesn't match (e.g., different stakeholder names)
Link or unlink with one click: Easily fix issues by linking suggested transactions or unlinking mismatched ones directly from the document sidebar
Transaction-level document suggestions
When viewing a transaction form, you'll also see document suggestions:
Suggested links: Documents that match this transaction's details but aren't currently linked
Potential mismatches: Documents linked to this transaction where key data doesn't match
These features make it much easier to maintain accurate relationships between your documents and transactions without needing the full Document Auditor dashboard.
Understanding the Document Auditor dashboard
Where to find the Document Auditor dashboard
Expand Documents in the left-hand navigation
Find "Auditor" under Documents
Click on it to view the comprehensive auditor dashboard
View documents by audit category
The Document Auditor dashboard organises your documents into different categories and you can filter the grid based on these categories.
Suggested Link: Documents that should be linked to specific transactions but currently aren't
Potential Mismatch: Documents linked to transactions where key data doesn't match
Correct Link: Documents properly linked to matching transactions
No Matching Transaction: Documents without any matching transactions in Ledgy
No Matching Document: Transactions without any attached documents
Ignored: Documents like holding confirmations that aren't expected to match specific transactions
Compare document and transaction data
You can easily verify document information against transaction records:
By default, the auditor compares three key fields: stakeholder name, amount, and date
You can customise which fields to compare by clicking "Select fields to compare" at the top of the page
Deselect fields that aren't important for your verification (for example, if transaction dates aren't exact)
Add additional comparison fields like strike price or share price as needed
Mismatched values appear in red for quick identification
Take bulk actions
Save time by managing multiple documents at once:
Select all documents in a category or choose specific ones
Link: Attach multiple documents to their matching transactions with one click
Unlink: Remove incorrect associations between documents and transactions
Delete: Remove outdated or duplicate documents
Upload: Add new documents directly from the auditor dashboard
Export audit results
You can export your audit data to share with the team or for record-keeping:
Filter the view to show the specific category you want to export
Click "Export" to download the data as an Excel file
The export includes all the fields visible in your current dashboard view
This dashboard gives you complete control over document-transaction relationships, making it easy to maintain an accurate and well-documented cap table.
Potential Mismatch Tags in the Document Auditor
What does the "Potential Mismatch" tag mean?
The "Potential Mismatch" tag appears on a document when the Document Auditor detects a discrepancy between the data extracted from the document and the data on the linked transaction. For example, if the share count on a grant document doesn't match the share count on the corresponding transaction, the auditor will flag it as a potential mismatch.
Which fields are compared?
The auditor compares key fields between the document and the linked transaction, such as share amounts, dates, stakeholder names, and other relevant properties. The specific fields depend on the document and transaction type.
Can I remove or dismiss the "Potential Mismatch" tag?
There is no manual "accept" or "dismiss" button to clear a Potential Mismatch tag. The tag is computed dynamically — it appears whenever the auditor detects a difference between the document data and the linked transaction data. This means:
The tag cannot be manually overridden while keeping the document linked to the transaction.
The tag will automatically disappear once the underlying data discrepancy is resolved.
How can I resolve Potential Mismatch tags?
There are a few approaches depending on your situation:
Update the transaction data — If the document is the source of truth, update the transaction fields to match what the document says. Once the data aligns, the mismatch tag will clear automatically.
Re-upload or update the document — If the transaction is correct and the document data was extracted incorrectly, you can re-upload the document or correct the extracted data so it matches the transaction.
Adjust comparison fields — If certain fields are consistently flagged but the mismatches are acceptable (e.g., minor formatting differences), check whether the auditor settings allow you to adjust which fields are included in the comparison. Reducing the compared fields can eliminate unnecessary mismatch flags.
Unlink and re-link the document — If the document is linked to the wrong transaction, unlink it and attach it to the correct one.
Can I bulk-resolve Potential Mismatch tags?
There is currently no bulk "accept all" or "dismiss all" action for mismatch tags. Since the tags are dynamically computed, the most efficient way to clear them in bulk is to correct the underlying data — for example, by updating transaction fields in bulk to match the document data (or vice versa).
Will the mismatch tag come back if data changes?
Yes. Because the tag is computed dynamically, any future change to either the document data or the transaction data that reintroduces a discrepancy will cause the tag to reappear.
Common use cases for the Document Auditor
Setting up cap table and stakeholder holdings information
Uploading all your data to get started with Ledgy:
Upload all available equity documents
Use the auditor to quickly link documents to the right transactions
Identify any transactions missing documentation
Use the stakeholder filter to verify that documents belonging to one stakeholder aren't incorrectly linked to transactions of another stakeholder, which would cause incorrect document sharing.
Regular cap table maintenance
For ongoing cap table management:
Review the "Potential Mismatch" category to spot inconsistencies
Check "No Matching Transaction" to find documents that might need new transactions created
Look at "No Matching Document" to identify transactions that need documentation
Pre-financing audit
Before a financing round:
Use the auditor to ensure all equity transactions have proper documentation
Check that stakeholder names match between documents and transactions
Verify amounts and dates are consistent across your data
Export the audit results for investor due diligence
Document types and transactions
Transaction-related document types that the auditor checks include:
Grants
Transfers
Share issuances
Equity settlements
Exercises
Convertible loans
Other document types like holding confirmations, board meeting minutes, and corporate governance documents will appear in the "Ignored" category as they don't relate to specific transactions.
FAQs
Is there a way to link a document to a transaction when the Document Auditor marks it as “No matching transactions”?
Currently, there is no way to link a document to a transaction via Document Auditor when it doesn't recognise any potential matches.