There are two main ways of adding your stakeholders:

ℹ️ To complete this step, all you have to do is download the Excel templates that you need, fill them out and upload them into Ledgy, as the video below shows.

⚠️ Your stakeholders will not be notified if you add their details to Ledgy, such as name and email address. In order for your stakeholders to get invited, you would have to click on the Invite Stakeholders button or intentionally select the stakeholder and invite them individually.

Adding share classes is as easy as pie! All you have to do is go to Ownership > Share Classes and click the button Add share class, as the video below shows.

You can also set the nominal value per share, which is usually a low number set at incorporation that remains the same across all share classes.

ℹ️ You will always be able to edit your share classes at a later stage or add them as needed.

Here are some of the most common transactions which you can add on Ledgy:

You will need to insert a date, event name, share class (create a new one by typing or choose one already created), share price, followed by the investment amounts and number of shares per stakeholder.

Depending on the country you are based in, you might need to use different valuations to specify the strike price of your options, option expensing features, or similar. Your local authorities or independent appraisers give valuations and can be stored in Ledgy.

Add a share price that will determine the valuation at that point in time. Ledgy supports various types of valuation events:

Same requirements as the Incorporation.

Issuing shares on Ledgy is very easy. Just click on the Add transaction button, select Other transactions and click Issue shares. You will need to insert a stakeholder name, date, number of shares, and share class.

When you want to transfer shares from one stakeholder to another. The required information you need to add to this transaction is: stakeholders involved in the share transfer, date, share class and number of shares.

When you have had a stock split. You will need a date and the split factor. This is reversible, you can still edit or remove this stock split transaction later on.

When convertible loans have been issued. These can later be converted to shares or paid out. The required information to complete this transaction is stakeholder, issue date, and investment amount. You can also add further details such as maturity, discount, interest, and even a document.

The first step is adding a pool. To add a pool, go to Equity Plans > Pools & Plans > Add Pool.

You will need to choose a name for the pool, insert the amount allocated for grants, date of creation, share class and select Authorized Capital or Reserved Shares.

What's the difference between Authorized Capital and Reserved Shares?

Authorized Capital means that you have created new shares to allocate to the pool, and thus your company's share capital will increase.

Reserved Shares mean that one or more of your stakeholders is transferring shares to the pool, therefore, your share capital will not increase.

Once the pool is created, you will need to create a plan. To create a plan, go to Equity Plans > Pools & Plans > Add plan. You will need to create a name for the plan, select which pool it is associated with, add the date of creation (same date as the creation of the pool) and grant type.

There are several other optional fields that you can fill out in order to customise this plan if you'd like.

A plan is a subcategory of an equity pool that was designed to allow the customization of grants if needed. For example, you can have one single pool that feeds into two separate plans - one plan may have a performance-based vesting schedule, whereas the second plan may have a time-based vesting schedule (other customizations are possible too). If you'd like to know more about it, please read Equity Plans: Pools vs Plans.

The last step of creating an equity plan is adding the grants. There are two main ways of issuing grants:

1. Select the Single grant transaction from the Add transaction menu

This method is ideal if you need to upload less than 10 grants.

To add a single grant, go to Add transaction, select Other transactions and then click on Single grant. You will have to insert details regarding that grant, including what plan it comes from (you can create it on the spot), number of grants, stakeholder to whom that grant is being issued, and the grant issuance date.

2. Issuing multiple grants using Ledgy's Excel template

If you'd like to issue multiple grants at once, you can use another of Ledgy's Excel templates entitled Option, phantom, or warrant.

Here is all that is left to do:

Before inviting stakeholders to Ledgy, we recommend you review your invitation email.

To do that, go to Company Settings > General and click on the Review button on the top right corner of the page.

You will see the following window:

Here you can edit the Subject and Message to your preference and even send a test to yourself. Once you are happy with it, you can click Save.

The last action before actually inviting your stakeholders to Ledgy is to hit Publish. Publishing all transactions updates the dashboard of stakeholders you have invited or will invite. Stakeholders won’t see their stake until you publish, so make sure you publish before inviting.

Hitting the Publish button will not publish all your transactions immediately. You will first have a chance to review whether or not you are ready and invite your stakeholders (but you do not have to).

If you do want to invite stakeholders at this stage, you will be able to select stakeholders individually or by Group, as the video below shows.

Now, all that there's left to do is onboard all stakeholders into Ledgy! You can do that by going to Stakeholders, clicking Invite Stakeholders, and selecting the stakeholders that you want to invite.

Should you wish to give Full cap table access to any stakeholder, you must invite them individually by going to the stakeholder, clicking on the three-dot menu, and clicking Change access level.

And that's that! You have completed your onboarding - congratulations! 🎉