Ledgy has partnered with DocuSign!
You can benefit from all features as part of your DocuSign subscription.
These include:
*To use eWitness, please enable this on your DocuSign account. Click here to learn more about witness signing on Ledgy. |
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1. Connect your DocuSign account
On the Documents section, please go to Signature > Signature Settings:
At the bottom of the Signature settings, you will be able to enable our DocuSign integration.
After clicking Connect, you will be directed to the DocuSign portal.
Log in using your existing account > grant access > return back to Ledgy app
2. You can then define the signature details before generating new signature requests:
Company signatory
Signature provider (Ledgy, Skribble & DocuSign)
Legal quality (Standard, Advanced and Qualified). For more details on the legal validity of signatures, click here.
The default settings on your DocuSign account will apply to the envelopes sent.
Once saved, the Signature settings will be selected as the default for new requests drafted.
3. Prepare your signature requests
There are multiple ways to prepare the signature requests:
Single request
Click on an eligible transaction (grant, exercise, share issuance, transfer) where a document is already attached on the Transaction page > Three dots > Prepare signature request
If the document is not linked to a transaction, e.g. plan documents or holding confirmations that need signature, you can prepare the document for signature from the Data Room.
Multiple requests
Enable the full document templating and signature request toggles at the plan preset level. Then use the bulk import button to upload an excel template with your new transaction data. As the transactions are imported, the plan presets will apply, generating documents and signature requests for each transaction.
Existing signature draft
Suppose your signature request has already been drafted and is available on the Signature page. In that case, you can edit the Signature Settings at an individual level by hovering over the document and clicking on the Three dots to Edit.
4. Invite the Signer(s) to sign
Click ‘Invite’ per document or ‘Invite all’ to send all signature requests.
This invites them to view this document and sign it
This does not publish any transactions in draft mode. Only those that are already published will be available on their dashboard.
What happens after the signers are invited?
The signers will receive an email from DocuSign, and will be a link to direct them to DocuSign.
If witness signing has been requested, the signer who needs to be witnessed will be prompted within DocuSign to invite a witness of their choice to sign.
They can click on the signature placeholder to add their signature.
You can track the signature status
On Ledgy: As company collaborators, you can track the signature status on the Signature page. You can customise the columns with the Cog button to the top right corner of the table.
On DocuSign: If you have access to the DocuSign account connected to Ledgy, you can also view the status of the envelopes in the DocuSign inbox. As an admin, you can also re-send and correct the envelope when needed.
5. View the signed document in the Data Room
Once all signatories have signed, the fully signed document will be saved back in Ledgy’s Data Room for the company collaborators.
For involved stakeholders, the document will be available within their Ledgy dashboard on the Signatures page.
FAQs:
Can I set default reminders and expirations?
Yes, you can customise these via your DocuSign settings > Reminders and Expiration
How can I ask the stakeholder to sign in a certain place on the document?
When preparing the document template in Word format, you can add a text anchor.
Stakeholder: **Please Sign Here - {stakeholder.name}**. Tip: use a light colour for the anchor text as this will also appear on the document. To prevent the text from showing on the document, use the same colour as the document background.
Witness: **Please Sign Here - Witness of {stakeholder.name}**
Company Signatory: **Please Sign Here - Company Signatory 1**
If there is more than one Company Signatory, you can define each of their anchors through the order in which they are added on Signature Settings.
In this case, 'Parker, Peter' would be Company Signatory 1, and 'Rogers, Steve' would be Company Signatory 2.
Company Signatory Witness: **Please Sign Here - Witness of Company Signatory 1**
When the document has no text anchor, the signer can drag and drop their signature anywhere on the document.
For best formatting, we recommend inputting the anchors within a table in the Word document.
How do I create signature requests in bulk?
We offer a document templating and signature request workflow for various transactions. E.g. when accepting an exercise request, you can automatically create an exercise form with the transaction details and prepare the document to be signed. Visit this article for more information.
What is the best way to sign multiple documents e.g. if you are the company signatory?
If you have received the invitation to sign multiple documents, after signing your first document via the email link, you can either log in or create a DocuSign account using the email address with which you received the signature invitations. You will then be able to see the multiple envelopes in your DocuSign inbox.
Does the DocuSign account holder have to be a company collaborator on Ledgy?
Not necessarily, however, to make most of the DocuSign features available, we would recommend a company collaborator to be able to easily access their DocuSign’s dashboard.
Can I edit the signature settings once the request has been sent?
Once the signature request has been sent, it’s no longer possible to edit the signature settings (Company Signatory, Legal quality, Provider and Witness) on Ledgy. Should you need to change the details, please delete the old signature request and create a new one.
If you would like to correct the document itself, you would need to log into the DocuSign account connected to Ledgy.
How are the signature requests sent via DocuSign billed?
All documents signed via DocuSign will be billed as part of your own DocuSign subscription. To use this feature, you will need to have an existing DocuSign account.
Can we define where the signers or witnesses add text fields?
Indeed, we allow placing free text anchors for signers and witnesses!
The respective anchor text for this is e.g. **Free Text for - Company Signatory 1** (sticking with the example above). Please note that signers or witnesses can place any text into free text anchors, but they are required to enter some text to complete the signing flow.
One free text anchor per signer and witness
The stakeholder themselves will still have access to the other DocuSign fields such as unlimited text, checkboxes and date stamp.
Signing with DocuSign doesn't work? Check your default account!
If you merged multiple DocuSign accounts into one DocuSign account, please check what the default account is. Please check that your main DocuSign account is the default account.