Intro
Adding a plan preset can be done when first creating a plan or by editing the plan. Presets are then applied to every new grant added to the plan from the time the preset was set in Ledgy (either in the creation or in editing).
Creating a plan with a preset:
Go to the Equity Plans > Pools & Plans page
Click on the "Add pool" button in the top right corner, and a new window will appear
Go to Equity plans > Pools & Plans page, and click on the "Add plan" button
Under Optional fields, fill out the relevant fields
Prices (Strike Price and Purchase Price)
These are optional fields that can be filled in for all the new grants added to the pool. If the strike price or the purchase price is not the same for every grant in the pool, it is best to specify these individually in the bulk import, or when adding the individual grant (this is also best for grants that would have a different currency).
Templates and signature workflow
"Create documents from grant templates": Click the checkbox if you would like to create documents for each grant imported after this preset is selected, which will then be attached to each grant transaction. You can select or upload the template directly on the equity plan.
"Prepare signature requests for template documents": Click the checkbox if you would like to prepare signature requests for each of the documents created from templates for the grants imported after this preset is selected.
For this toggle to work, the toggle "Create documents from grant templates" must be on as well. The document will be created from the template, attached to the transaction and sent to the signature requests board in Documents > Signatures. For more on how signature requests work, go to this help article.
Plan documents
"Attach plan documents to grant": Click the toggle if you would like to attach documents attached to the plan to be attached to grants imported when this preset is selected. For this toggle to work, there needs to be a document attached in the "Plan documents" section.
Vesting
Here you can select the vesting schedule to be given to each grant added after the preset is selected. This is applicable to all three types of vesting available: Time (simple), Time (custom) and Performance vesting.
Note that when using a template to bulk import grants with custom vesting (time custom and performance vesting), the vesting start date is individually optional, and the vesting duration, interval, cliff, and rounding are combined optionally. If these parameters have been provided in the import template, they will override the preset; if these parameters have been left blank, the presets will apply.
Click Save
Import grants using either the bulk import or the individual grant import, and the presets selected will be added to the newly imported grants. See more on importing grants, here.
Editing a plan to have a preset:
Go to the Equity Plans > Pools & Plans page
Find the plan you would like to edit and click on the Three Dot Menu > Edit initial plan
Click on the grant "Optional fields" drop-down, select the relevant toggles and fill in the relevant fields as described above
Click Save
Import grants using either the bulk import or the individual grant import, and the presets selected will be added to the newly imported grants. See more on importing grants, here.
Note that the presets are not applied retroactively, so if there are already grants that were imported into this pool, the presets will not be applied to them. The presets are only applied to all new imports occurring immediately after the presets are saved.
When are presets helpful?
Ledgy's plan presets make it easier to import one or many grants by letting you select specific parameters that apply to all the new grants imported coming from that plan.
This is especially helpful when bulk importing grants that need to go through document templating and signature workflows so that documents and signatures get prepared automatically.
It can also be helpful if you have special vesting (i.e. not simple time-based vesting) that can be applied to all the grants in the plan without having to edit each grant one by one.
If there are individual grants for which the selected presets do not apply, the presets can easily be overridden by specifying the grant parameters while importing these grants individually.
These presets are instead there to help when the majority of grants to be imported have the same parameter that otherwise might have to be added to each grant one by one.