Creating the template

A Stock Option Grant usually contains the stakeholder’s details, the date of the grant, the strike price, the amount exercised, and the vesting schedule.

To create a template that can automatically fill in the information on Ledgy, we can use the following variables:

Stakeholder name:

  • {stakeholder.name}

Date of the grant:

  • {date}

Strike price:

  • {currency}

  • {strikePrice}

Amount of shares:

  • {amount}

Vesting:

  • {vesting.duration},

  • {vesting.cliff},

  • {vesting.interval},

  • {vesting.startDate}

If there are more variables in your document template, make sure to have a look at our extensive list of available variables for Ledgy to replace automatically.

A Stock Option Grant template would therefore look something like this:

Download a Stock Option Grant template.


Using the Template

Once you have created your template, you can use it in Ledgy’s workflow automation:

  1. Upload the template on Ledgy by going to Equity plans > Grants > Add grant > Templates and signature workflow and clicking on the Upload button. (You can also upload via the Documents > Data Room). The template will also be saved in the Data Room).

  2. When creating a grant transaction in the Equity Plans > Grants > Add grant, add the grant documents by selecting the Stock Option Grant template in the Templating and signature workflow, and turn on the toggle for Create documents from templates once inside the transaction window. Fill in the rest of the information needed and click Save.


    If you have already created the grant transaction, you can go to the three-dots on the right-hand side of the grant transaction and click Create documents from templates.

  3. Once this is recorded on Ledgy, the corresponding document will be automatically filled in, formatted to PDF and attached to the grant transaction.

The next step would potentially be to prepare signature requests for the document, learn how, here. If a document is signed on Ledgy, the document attached to the transaction is automatically replaced by the signed document.

*Note: This article and its template document can also be used for Phantom Stock Grants, by specifying “virtual” or “phantom” stock in the document. The rest is relatively the same.


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