Creating your Stock Option Grant template
Stock Option Grant documents typically need to include stakeholder details, grant dates, pricing information, and vesting schedules. You can use Ledgy variables to automatically populate these fields.
Essential template variables to include
Ledgy can automatically insert these key pieces of information into your template:
Stakeholder information:
{stakeholder.name}- Inserts the full name of the stakeholder
Grant details:
{date}- Inserts the date of the grant{currency}- Inserts the currency symbol{strikePrice}- Inserts the strike price amount{amount}- Inserts the total number of shares granted
Vesting schedule:
{vesting.duration}- Inserts the full vesting period{vesting.cliff}- Inserts the cliff period{vesting.interval}- Inserts the vesting interval{vesting.startDate}- Inserts when vesting begins
For additional template variables beyond these basics, you can check our complete list of available variables in our template documentation.
A Stock Option Grant template would therefore look something like this:
Download a ready-to-use template
You can download our pre-made Stock Option Grant template to get started quickly: Stock Option Grant template.
Using your template in Ledgy
Once your template is ready, follow these steps to use it with Ledgy's workflow automation:
Step 1: Upload your template
Upload your template document on the Ledgy Templates page. This makes it available for use with grant transactions.
Step 2: Create a new grant with your template
Navigate to Equity plans > Grants > Add grant
Go to the Documents & signatures section
Select your template from the dropdown menu
Turn on the toggle for Create documents from templates inside the transaction section
Fill in the remaining grant information
Click Save to create the grant
If you've already created a grant transaction without a template, you can still generate the document:
Find the existing grant in your transactions list
Click the three-dots menu on the right side of the grant transaction
Select Create documents from templates
Step 3: Review the generated document
After creating the transaction, Ledgy will:
Automatically fill in your template with the grant information
Format the document as a PDF
Attach the completed document to the grant transaction
Next steps after document creation
After creating your document, you may want to get it signed. You can learn how to prepare signature requests for the document in our related article on electronic signatures here. When a document is signed through Ledgy, the document attached to the transaction is automatically updated with the signed version.
*Note: This article and its template document can also be used for Phantom Stock Grants, by specifying “virtual” or “phantom” stock in the document. The rest is relatively the same.
Note: The document size should not exceed 32 MB.