Once you have created a pool and a plan, you can grant phantom shares from it.
Phantom shares are also referred to as virtual shares or VSOP / vESOP (Virtual Employee Stock Option Plan)
Methods for granting Phantoms
In general, the pool is the amount set aside for employee plans; plans are instrument for employees in various jurisdictions or based on various instruments such as Options, Phantoms, Hurdle Shares, etc.
Granting Phantoms on the Transactions page
Go to the Ownership > Transactions page
Click on Import at the top > "Option, Phantom, or Warrant" template
This allows you to download an Excel template that you can populate, save, and drop into the data upload box below.
If presets have been configured in Plans, e.g. a vesting plan, you can leave the relevant columns blank in the Excel template, and the grant will populate with the presets of the Plan. In the template, please specify the name of the Plan for each grant.
To overwrite any Plan Presets, e.g. one of the grants has no cliff, simply populate the fields in the relevant columns in the Excel template.
Granting Phantoms on the Grants page
You can also add grants individually in the Equity Plans > Grants page
Click on the Add grant button at the top right corner
The available fields include:
Stakeholder: the stakeholder or legal entity to whom you want to grant phantoms
From plan: the plan from which you want to grant phantoms
Number of grants: the number of phantoms to be granted to the stakeholder
Grant date: the date on which the grant was allotted to the stakeholder
Expiry date (optional): the date at which the phantoms lapse/expire
(Optional) Click on Prices to add Strike price, Purchase price, and/or Currency:
Strike price: the price per phantom that the stakeholder will have to pay if they want to exercise their phantom in the future
Currency: the grant transaction's currency (if different from the company's base currency).
Note: If a currency is selected, it will be necessary to insert the exchange rate between the two currencies
(Optional) Click on Document templating and signature workflow and activate the respective toggles if you would like to create a transaction document(s) from templates and prepare signature requests for the same transaction documents. To learn more about how to use workflow automation, read our article.
(Optional) Click on Vesting to add a vesting schedule. On the Type field select Time (simple), Time (custom), or Performance, and fill out the relevant fields.
(Optional) Click on Documents if you wish to add any files related to the grant transaction
(Optional): Click on Stakeholder beneficiary, in case the phantoms are granted to a legal entity that has a beneficiary
(Optional) Click on Internal Note if you want to add any note related to the transaction