Inviting Stakeholders
Before you invite stakeholders to Ledgy, you can preview what their dashboard will look like. Check out how to do that here!
Inviting a stakeholder to Portfolio Access
Go to the Stakeholders page
Place the cursor on the row of a stakeholder you want to invite
Click the Invite button under the "Portfolio access" column
Note: Make sure that the "Portfolio access" column is selected as visible within the stakeholders' columns. For more information, visit the Stakeholders columns.
Verify or add stakeholders' email
Confirm by clicking the green Invite button
Note: When a stakeholder accepts the invitation to their portfolio, a green icon will appear in the "Portfolio access" column on the Stakeholders page.
When the stakeholder has been invited but has not yet accepted, a clock icon will appear in the "Portfolio access" column on the Stakeholders page.
To learn more about Portfolio Access and other Access Levels, you may visit our article.
Inviting stakeholders in bulk
You can invite multiple stakeholders in one batch. Check the boxes of the stakeholders which you want to invite, and then click on the invite button on the bottom-right corner.
Re-inviting a stakeholder to Portfolio Access
If the invited stakeholder cannot find their invitation email, or if you'd like to remind them of their invitation to Ledgy, you may:
Go to the Stakeholders page
Place the cursor on the row of a stakeholder you want to re-invite
Click on the Three dot menu that appears next to the stakeholders' name
Select Re-invite as a stakeholder
Click Save
Revoking access
Revoking Portfolio Access
Note: Only an Owner collaborator can revoke a stakeholder's access
Go to the Stakeholders page
Place the cursor on the row of a stakeholder whose access level should be revoked
Click on the Three dot menu that appears next to the stakeholders' name
Select the Revoke access
Press the Confirm button to save the changes
Customizing the Portfolio Access Invitation Email
Ledgy allows you to adjust the invitation email sent to your stakeholders when you first invite them to have Portfolio Acess:
Go to Company Settings > General
Within the Email Templates section, click on the Review button next to the Stakeholder Invitation
There will be a default email template, but you can edit the Subject and Message that will be sent to your stakeholders
Confirm by clicking Save
Note: You can test the format of this email by clicking on Send test. The email will arrive at the email address indicated in the brackets.Please feel free ton repeat this process and adjust the message until you are satisfied with the result.
FAQs
The stakeholder can't see my company in their portfolio dashboard
Solution #1: Revoke access and invite them again
Note: Only an Owner collaborator can revoke a stakeholder's access
Go to the Stakeholders page
Place the cursor on the row of the stakeholder that cannot see your company on their portfolio dashboard
Click the Three Dot Menu that appears on the right-hand side
Press the Revoke access button > Confirm
Make sure that the email provided is correct
Press Invite
The stakeholder will receive another invitation to their email address. They should follow the link in the email, and should then be able to see your company under "My Portfolio".
Solution #2: The stakeholder is invited as a collaborator and not to their portfolio.
Stakeholders with collaborator access do not automatically have access to their portfolios. Follow the steps above under 'Inviting a stakeholder to Portfolio Access'
When does an invitation expire?
An email invitation to join your company expires after 30 days. When a stakeholder hasn't accepted the invitation by now, and you still want the stakeholder to join your account to see their stakes in your company, you must revoke access and invite the stakeholder again. Just follow the step above from "Solution #1".